SOMEWHERE BEYOND VACATIONS · TEAM GUIDE

Send Every Traveler a Testimonial Request — With Your Own Muse

A step-by-step guide for Somewhere Beyond Vacations Navigators

Hi, Navigator! 👋

Every finished trip deserves one thing the day after your travelers get home: a testimonial request. Happy travelers forget to leave reviews if nobody asks — so we ask, every time, right on time.

This guide sets your Muse up to do it for you through your TravelBreeze profile: it watches your trips in TravelBreeze, and one day after a trip is complete, it creates your personal testimonial invite link in your Profile Builder and emails it to that trip's traveler — once, never twice, and it logs what it sent.

Time needed: about 10–15 minutes to set up, once. Then your Muse checks daily on its own.

The one rule that matters most: A testimonial request goes out exactly once per trip, to the trip's lead traveler, one day after the trip ends. Never to a canceled trip, never twice to the same traveler for the same trip, and never before the trip is over.

How TravelBreeze testimonials actually work

So you know what your Muse is doing in your name (full TravelBreeze help page: https://travelbreeze.com/support/your-profile-testimonials):

In TravelBreeze, click the circle with your photo/initials at the top right, then Profile — that opens your Profile Builder.
Under Sections on the left, click Testimonials. In the middle, under Traveler Testimonials, click Request A Testimonial.
TravelBreeze creates your Secret Invite Link (wait a moment for it to appear), with an Expires date next to it — a link lasts one month. Click Copy Link.
You email that link to your traveler yourself — TravelBreeze does not send it for you. Your traveler needs no account: they open the link, type their name and their testimonial (they can add the trip destination and up to three trip photos), and click Submit Testimonial.
Their testimonial appears on your public profile page right away — there is no approval step. You can remove one later from the same Testimonials section if you ever need to.

⚠️ Treat the invite link like a key. Anyone who has it can leave a testimonial on your page until it expires. So: one fresh link per traveler, sent only to that traveler, never posted publicly, never shared in a group, and never sent to a list of people. When a link has expired, just click Request A Testimonial again for a new one.

Before you start

Have these ready:

Your TravelBreeze login — you sign in with your email and a 6-digit code TravelBreeze sends you. Your Muse will need you nearby the first time, because that code expires quickly. Never paste a password or a sign-in code anywhere except TravelBreeze's own sign-in screen.
An email account your Muse can send from (your SBV email). If your Muse doesn't have one connected yet, it will draft the emails and ask you to send them — tell Cody and we'll get you connected.
Your Muse already set up (if you did the Facebook Groups guide, you're done — use that same Muse).
Make sure your TravelBreeze profile has a Testimonials section on your page. Without one, a new testimonial has nowhere to appear.

Based in Malta, Mexico, or Australia? Muse isn't available in your country yet, so — just like the Facebook guide — use ChatGPT instead and go straight to the Manual Mode section at the end. Your AI keeps your checklist and your sent list; you do the five clicks and the email yourself. It takes about three minutes a day.

Step 1 — Teach your Muse the rule (Prompt 1)

Open a chat with your Muse and paste this exactly:

✂️ PROMPT 1: THE TESTIMONIAL RULE

You are my personal assistant. I am a Navigator (travel advisor) with Somewhere Beyond Vacations (SBV). I need you to take over one recurring job for me: sending testimonial requests to my travelers after their trips end, using my TravelBreeze profile.

Learn this rule permanently:
- One day after one of my trips in TravelBreeze is complete, email the trip's lead traveler my TravelBreeze testimonial invite link and ask them to leave a testimonial on my profile page.
- A trip counts as complete when its travel end date has passed and the trip was not canceled. If a trip's status says something different but its end date was yesterday, show me the trip and ask before sending.
- Send exactly once per trip, to the lead traveler only — not to every guest on the trip, and never a second time to the same traveler for the same trip.
- Never send for a canceled trip, a trip that hasn't ended yet, or a trip of mine that I traveled on myself.
- The invite link is secret: anyone with it can post a testimonial on my page until it expires (about one month). Generate a fresh link for each traveler, send it only to that traveler, never post it publicly, and never send the same link to more than one person.

Before you set anything up, interview me briefly and save what you learn:
1. My full name, my TravelBreeze profile address (travelbreeze.com/@...), and the email I sign in to TravelBreeze with
2. The email account you should send the testimonial requests from
3. What time of day I want your daily check to run (sometime in the morning is fine)

Then confirm the rule back to me in your own words so I can check you understood it.

Step 2 — Do a supervised first run (Prompt 2)

TravelBreeze signs you in with an email + 6-digit code, and sessions expire fast — so stay nearby for this step. Paste this prompt:

✂️ PROMPT 2: FIRST RUN, WITH MY APPROVAL

Now let's do a first, supervised run before you do this on your own:

1. Open TravelBreeze and sign in as me. If it asks for a 6-digit code, tell me and wait — I'll get the code and enter it / give it to you for this sign-in only. Never save the code.
2. Find my trips whose travel end date was yesterday. List them for me first: trip name, lead traveler name, traveler email, and end date. Do not send anything yet.
3. For each trip on the list, check first whether I already sent this traveler a testimonial request for this trip — check the trip's Communication Log in TravelBreeze and my sent email. Remove anyone already asked and tell me you removed them.
4. For each traveler who still needs one, go to my Profile Builder (my photo/initials at the top right, then Profile), open Sections > Testimonials, click "Request A Testimonial," and copy my Secret Invite Link. Note the Expires date it shows. Generate a fresh link for each traveler — do not reuse one traveler's link for another.
5. Draft one warm, personal email per traveler from my email account: thank them for traveling with me, name their trip, paste in their invite link, and tell them it takes two minutes — their name and their words, and they can add the destination and up to three trip photos if they'd like. Show me every draft and wait for my "send" before you send a single one.
6. When I say send: send each email, then open each trip in TravelBreeze and add a note to its Communication Log: "Testimonial request sent [today's date] — TravelBreeze invite link, expires [date]." Do not put the full link itself in the log.
7. Report back: how many sent, how many skipped as already-asked, and anything you couldn't do and why.

If a traveler has no email address in TravelBreeze, don't guess one — skip them and put them on my report so I can fix their traveler profile.

Read the first list and the drafts carefully before you say "send." This is your Muse showing you it understands your trips and your voice. If an email sounds stiff or lists a canceled trip, correct it — that's how it learns.

Step 3 — Turn on the daily check (Prompt 3)

Once the supervised run looks right, make it automatic:

✂️ PROMPT 3: EVERY DAY FROM NOW ON

That run was correct. Now do this on your own every day at the time I chose:

Every day, sign in to TravelBreeze as me if needed, find my trips whose travel end date was yesterday, and for each one:
1. Check the trip's Communication Log and my sent email first. If this traveler was already sent a testimonial request for this trip, skip them.
2. If the trip was canceled, skip it.
3. Otherwise generate a fresh Secret Invite Link for that traveler in my Profile Builder (Sections > Testimonials > Request A Testimonial > Copy Link), email it to the lead traveler from my email account with the same warm message style I approved, and add the Communication Log note on the trip: "Testimonial request sent [date] — TravelBreeze invite link, expires [date]."

Catch-up rule: if you missed a day (I was away, sign-in failed, anything), catch up on trips from the days you missed — but check first, never send twice, and never reach back more than 7 days without asking me.

Report to me briefly each day you send anything: traveler's name, trip, and date sent. If you send nothing, you don't need to message me. If you can't sign in, can't generate a link, or a link has expired before sending, stop and tell me the same day — never let a failure go silent.

What "good" looks like

Travelers get one warm ask, one day after they're home — while the trip is still fresh.
Every request uses a fresh, private invite link sent to that traveler only.
Your Communication Log shows the note on every trip that got a request, so any of us can prove what was sent and when.
You hear about problems the same day, not three weeks later.
Travelers who already shared their testimonial are never asked again for the same trip.

Good to know about your page

Testimonials appear on your public TravelBreeze page immediately when a traveler submits — there's no approval step. Glance at your page now and then; if one ever needs to come down, it's the trash-can icon on its card in Profile Builder > Testimonials, then Save.
If a traveler tells you "This Invite Has Expired," generate a new link (Request A Testimonial again) and resend it — and tell your Muse so it updates the trip's log note.

Troubleshooting

"My Muse can't generate the link." Walk it through the path once yourself: photo/initials (top right) → Profile → Sections > Testimonials → Request A Testimonial → wait for the Secret Invite Link → Copy Link → Close. Then have it repeat the steps back to you and save them.
"It listed one of my own trips." Tell it: "That trip is my own travel, not a client's — never send testimonial requests for my own trips." It should save that correction.
"A traveler got asked twice." Tell your Muse to show you what the trip's Communication Log and your sent email say, and to tighten its check before the next run. Then let Cody know — if it happened to you, it may be happening to others.
"Sign-in codes keep expiring." Do the daily check at a time when you're near your phone/email, and let your Muse start the sign-in before it asks you for the code.

Manual Mode — Malta, Mexico & Australia (ChatGPT)

Muse isn't available in your country yet, so your AI can't sign in to TravelBreeze and send for you. It can still run the system — you're just the hands, about three minutes a day:

Paste Prompt 1 above into ChatGPT as-is so it learns the rule.
Then paste this prompt to set up your daily routine:

✂️ PROMPT 4: MY DAILY CHECKLIST (MANUAL MODE)

You can't access my TravelBreeze, so you'll run my testimonial checklist and I'll do the clicks and sending myself. Every day when I say "testimonial check," walk me through this:

1. Ask me to open TravelBreeze and tell you which of my trips ended yesterday (trip name + lead traveler + their email).
2. For each one, have me check the trip's Communication Log: if a testimonial request was already sent for this trip, we skip it.
3. Give me the exact clicks: my photo/initials at the top right, then Profile, then Sections > Testimonials, then "Request A Testimonial," wait for the Secret Invite Link, Copy Link, Close. Remind me: fresh link per traveler, sent only to that traveler, never posted publicly — and tell me to note the Expires date.
4. Give me a short, warm email draft for each traveler with a [PASTE LINK] spot where their link goes, naming their trip and telling them it takes two minutes.
5. After I confirm I sent it, give me the exact Communication Log note to add on the trip: "Testimonial request sent [date] — TravelBreeze invite link, expires [date]."
6. Keep a running list in this chat of every traveler I've confirmed as sent, with trip and date, so we never ask the same traveler twice for the same trip.
7. If I miss a day, remind me to catch up — never more than 7 days back without checking with Cody first.

Keep everything in one long chat or one Project so your sent list stays in one place.
The moment Muse opens in your country, Cody will tell you, and you can switch to Prompts 1–3 with your list already built.

Questions or weird results — bring them to Cody. Testimonials on your TravelBreeze page are how new travelers decide they can trust you; this little daily habit is one of the biggest favors you can do your own business.